Information for FSU Postdoctoral Administrators and PIs

 

FSU Postdoctoral Scholar Definition

(Effective January 5, 2015)

  • The appointee was awarded a Ph.D. or equivalent doctorate (e.g., Sc.D., M.D.) in an appropriate field within 5 years prior to appointment. Exceptions can be made on an individual basis when justifiable and accompanied by supporting documents with prior approval from the Office of Postdoctoral Affairs.
  • The appointment is a temporary traineeship; with Ann-FishTanks.jpga maximum total tenure of 4 years at FSU. Under special circumstances as approved in advance by the provost, postdoc appointments may be renewed for an additional year for a maximum of five years total. At the end of the training period, it is expected that the postdoc will move into a non-postdoctoral position either at FSU or elsewhere.
  • The appointment is viewed as preparatory for the trainee's career.
  • The appointment involves substantial mentored training in a field relevant to the trainee's career path, including research, scholarship, or teaching.
  • The appointee works under the mentorship of a faculty member.
  • When appropriate and with the approval of the advisor the appointee is encouraged to publish research or scholarship results during the period of the appointment.
  • All appointments will be classified as a postdoc under the employee class in OMNI.


Hiring Procedures and Coding Recommendation

There are two classifications for Postdoctoral Scholars on campus.

  • Postdoctoral Scholar (hired under job code M9189 - domestic or job code M9189N - international)- This classification is for an OPS appointee who is a regular FSU employee working more than 30 hours/week and who is covered by the Affordable Care Act. This type of scholar is typically paid by FSU or a grant administered by FSU. The scholar has access to faculty insurance plan options, Bencor Retirement plan, Seminole Savings, and Florida prepaid tuition plans.
  • Postdoctoral Courtesy Appointment (hired under job code H9189)- This classification is for an OPS appointee who is a non-faculty visitor at FSU. This type of scholar is not paid by FSU but rather the scholar's home country, institution, or other program. This classification also comprises scholars appointed on NIH training grants. The scholar may have access to the wellness center student insurance plans depending upon funding source for position, if and as required by the state of Florida. All Postdoctoral Courtesy Appointments should also be guided by important policies referenced in the "Unpaid Visiting-Scholar Researcher Policy" that pertain to their classification as postdocs.

Hiring Letter Templates

All Postdoctoral offer letter templates can be found at hr.fsu.edu


Inviting an Unpaid-visiting Scholar?

If you are hosting an unpaid-visiting scholar, there are specific documents and policies that pertain to this special class of investigators when performing research at Florida State University. Generally the paperwork demand requires a minimum of 6 months prior to anticipated date of arrival. Typically these scholars are faculty when hosted on sabbatical, but can also be postdoctoral in classification.  Postdocs that are hired under the Postdoctoral Courtesy Appointment should also be guided by policies governing the broad classification of unpaid-visiting scholar.

Click here to be transferred to the Unpaid-visiting Scholar website and the policies that govern this classification.


Minimum Salary Requirements

(Effective 18 November 2016)

The Office of Postdoctoral Affairs and the Postdoctoral Advisory Board, in conjunction with the Provost’s Office, require a minimum annual compensation level for all postdoctoral scholars of $47,658.  

On May 18, 2016, President Obama and the Department of Labor updated the regulations of the Fair Labor Standard Act (FLSA) in which the threshold salary for exempt status changed from $455 to $913 a week.  In order for an employee to be exempt from overtime pay for all work performed over 40 hours per week, they must now earn $913 per week.  In light of these legal changes, the University set a new minimum salary for full-time postdocs in all departments at the new FLSA salary minimum, $913 per week/$47,658.60 annually.  On November 22, 2016 an injunction was file in the state of Texas that placed the FLSA on hold.  Despite ongoing legal proceedings, FSU has made the decision to uphold the originally proposed FLSA and will retain the minimum salary of $47,658.60.  The University is backing its policy commitment by providing salary bridge support to cover the initial costs of necessary salary increases.  PIs should seek guidance through their departments regarding request for bridge funding.

Starting August 1, 2016, all extramural proposals submitted from FSU will be directed to use the new base rate.  If your postdoctoral scholar is currently supported by their own NIH grant or an institutional training grant, the rates have increased to meet the FLSA minimum.  Supplements can be requested to obtain the rate increase by contacting the program officer of the supported institute.

The new adjustment of 2017 rates for NRSAs (F32) and institutional training grants are listed below as notice NOT-OD-17-002  as posted on November 7, 2016.  


Years of Relevant Postdoctoral Experience

Stipend for FY 2017 / Monthly Stipend

0 $47,484 / $3,957
1 $47,844 / $3,987
2 $48,216 / $4,018
3

$49,152 / $4,096

4 $51,120 / $4,260
5 $53,160 / $4,430

6

$55,296 / $4,608

7 or more $57,504 / $4,792

- See more at: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-17-002.html


Postdoctoral Scholars with Teaching Responsibilities

(Effective August 1, 2016)

Postdoctoral Scholars who have teaching duties as part of their job description at either the undergraduate or graduate level must have the following  –

A.  Appointment Qualifications

  1. They must have a doctorate in a field of specialty commensurate with the teaching assignment.
  2. Their position as instructor of record must be approved by the department chair.
  3. They must have a named supervisor for their teaching assignment that can be their research or other faculty advisor.
  4. They must attend the two-day Program for Instructional Excellence (PIE) Conference or have individualized and approved departmental training in the Family Educational Rights and Privacy Act (FERPA), Discrimination-Sexual Harassment-Retaliation, Blackboard and Technology Use, FSU Academic Honor Policy, and Syllabus Formulation. 
  5. The Scholar must have the same proficiency for English as required by a graduate teaching assistant at FSU.  Specifically, if the Scholar did not receive their doctorate at an American University or where English was the main language, they must score a 50 on the Speaking Proficiency English Assessment Kit (SPEAK) test ($60 fee) OR earn a 90% or better in the semester-long course EAP 4831 (Advanced Spoken English for ITAs)($2,163 tuition) OR score a minimum of 80 or greater on the internet-based Test of English as a Foreign Language (TOEFL) including a minimum of 26 on the Speaking portion of the exam OR complete the 7 week summer Center for Intensive English Study (CIES) Program ($2,100 tuition).  The language standard must be met before the Scholar enters the classroom and is appointed as the Instructor of Record.

B.  Sustained Evaluation Qualifications

  1. A performance evaluation as the Instructor of Record must be completed no later than three weeks after the close of each semester.  Please consult, as needed, the FSU Policy on Evaluation of Instructors of Record (http://policies.fsu.edu/ ).  Evidence of performance to be considered includes, for example, data from SPCI responses or supervisory classroom visitations. 
  2. Reappointment at an Instructor of Record is contingent upon the results of the performance evaluation (form for such, can be found here http://fda.fsu.edu/).  

More information concerning the Postdoctoral Teaching Scholar Program in the College of Arts & Science, can be found here .


2016 New Postdoctoral Orientation

In August 2016, there was an annual orientation for all postdoctoral scholars and their mentors who had been on the FSU campus for one year or less.  Older postdocs were welcome to attend but not required.  Please use this website as a resource for the slide presentations provided by the orientation speakers until a full handbook is established later this year on postdoctoral policies.  If you are a PI or new Postdoctoral Scholar who was not able to attend the August 2016 Orientation, please feel free to contact D. Fadool  for any policy or opportunity clarifications after viewing the resource of the slide set below.  We also encourage you to register for one of the "Welcome" sessions held over lunchtime, quarterly, in Oct, Jan, April, or July.

We highly encourage Postdoctoral Scholars and their advisors to formulate an Individual Development Plan (IDP)

  • 'Click here' for the 2016 Orientation Agenda.
  • 'Click here'  for NIH Policy Regarding IDP and Investigator Annual Progress Reports (RPPR) 

2016 Orientation Presentations


Presenter Name

Presentations (PDF)

Debra Ann Fadool, Director & Associate Dean, OPDA Expectations, Policies, Shared Core Facilities & Resources
Kathy Harper, Director of Lab Animal Resources
Julie Haltiwanger, Office of Research 
Use of Animals in Research & Teaching 
Animal Research at FSU (ACUC) 
Human Subjects Committee- Protecting Human Research Subjects 
Human Subjects at FSU (HSC)
Debra Ann Fadool, Director & Associate Dean, OPDA Introduction to Individual Development Plan (IDP)
Thomas Whitley, Associate Director, Office of Fellowships & Awards

Funding your Research

Duncan Sousa, Director of Biological Imaging and Resource Center Does your Research Involve High-End Imaging & Microscopy?
Lisa Liseno, Director & Assistant Dean, Program for Instructional Excellence (PIE) Does your Appointment Include Teaching or Do You Seek This Opportunity?

Kathy Worthman, Human Resources
Michael Horgan, Human Resources

Health Insurance BenefitsRetirement Options

Judy Devine, Associate Dean, The Graduate School Preparing Future Faculty & Preparing Future Professional Programs
Olivia Pope, Associate Vice President for Research Office of Research & Fair Labor Standards Act (FLSA)
Brian Barton, Assistant Dean for Business Operations, The Graduate School Blackboard & OMNI; Travel Award Reimbursements
Renaine Julian, Research Librarian Data Management and University Services
Nikhil Gupta, President Postdoctoral Association (PDA) Postdoctoral Governance 
National Postdoctoral Association 
Biannual Events 
Jim Russell, Deputy Chief, Assistant Director Public Safety Campus Safety and New Phone Applications
Kristen Hagen, Associate Director, Center for Global Engagement International Scholars, Visa Requirements, & the Global Community
Patrick Kennel, Director, Center for Intensive English Studies (CIES) Want to Improve Your Communication Skills?
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